Join Our Team! Assistant Director, Finance Office Position Available

Assistant Director, Finance Office

The Assistant Director assists in the oversight of the campus finance functions including general accounting, grants accounting, capital asset/equipment accounting, student accounts, cashiering, tax compliance, and the ID card program. The position is responsible for preparing the annual audited financial statements, managing various administrative systems and interfaces, developing policies, procedures, internal controls, and training.

Manage and assist with various administrative systems including SAP, Firefly, NIS, PeopleSoft, CashNet, and CS Gold. Maintain master data, reports, interfaces, and security. Coordinate and test upgrades. Research and implement new software and applications. Communicate changes/issues to users and coordinate training.

Plan and direct the fiscal year-end close of the accounting records. Communicate cut-off dates and procedures to campus departments. Calculate, review and post year-end accruals and adjustments. Prepare consolidated financial statements in accordance with generally accepted accounting principles. Interpret and coordinate the implementation of new Financial and Governmental Accounting Standards. Respond to auditor questions and information requests.

Review and develop policies and procedures that conform to current regulations and provide adequate internal controls. Communicate policies and procedures through a variety of media and hold information and training sessions as necessary. Coordinate appropriate follow-up review and audit to ensure compliance. Maintain reference guides and business forms.

Supervise, troubleshoot, and assist in the daily operations of the Finance Office. Fill in as back-up as needed. Prepare regulatory reports and surveys, run ad hoc reports, analyze financial data, monitor financial activity, research variances, reconcile accounts, etc. Review workpapers, reports and surveys prepared by other staff.

Oversee campus cash receipts functions. Manage CashNet set up, maintenance, and interfaces related to cashiering, emarket stores, departmental deposits, and international payments. Research and support system options for departmental users. Oversee campus compliance with Payment Card Industry Data Security Standards (PCIDSS). Review credit card procedures used by departments that handle credit card information. Evaluate third party service providers utilized for online payments. Complete annual PCI Self-Assessment Questionnaires.

Assist the University Tax Department with tax compliance, reporting, and procedures related to tax-exempt bonds, unrelated business income, sales and use tax, and perform tax research as needed.

Oversee the ID Card and Loper Dollars programs. Develop policies and procedures, coordinate software and hardware configuration and upgrades, and review annual licensing and maintenance service agreements. Oversee the monthly reconciliation of the Loper Dollars activity and settlement with participating vendors and departments.

Serve as UNK representative on University-wide committees related to accounting and financial systems. Assist the Director of Finance with personnel evaluations & personnel decisions. Other administrative duties as assigned by the Director of Finance.